Are your regional offices currently using spreadsheets or various CRMs to manage customer data? It’s best practice to store data centrally. Otherwise distributed databases require repetitive additional work to keep the data synchronised. There is also the risk of data redundancy. The breaching of strict data protection laws such as the GDPR could happen easily with local solutions. Inconsistent data collection resulting from non-standard forms is another issue.
Successful businesses have always been collecting and analysing data to help guide decisions. For many companies data collection is arduous and costly due to the manual paper-based nature of the process. Added to the problem, is the ever increasing amount of accessible data to be collected. In recent times information has been organised into databases on local hard drives. However this increases the risk of security breaches and access is restricted as the company grows across increasing geographical locations. As a business grows the need to standardise data collection to store data centrally increases.
The risk of additional costs to businesses has also significantly increased with the advent of the EU GDPR coming into force last May. As widely predicted, a significant increase in complaints have been received by regulators about the handling of personal data. Large fines will be issued if breaches are committed.
Don’t take the risk. Using a secure cloud storage solution for storing your valuable commercial data is an easy 3 step process:
Procure PretaForm, our online database product.
|Build a a front end form to capture data from any location and device.
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Why should you store data centrally? There are key advantages for doing so:
Reduces the risk of data breaches
Data protection is critical to a business especially with the advent of the EU’s GDPR. One central database ensures less chances of data incidents compared to multiple storage locations. Of course the single database must be managed to rigorous standards preferably those set by government.
Reduces the risk of data loss
Local databases stored on PC computers and laptops rarely offer reliable fault-tolerant setups to prevent total permanent loss of data in the event of a catastrophic hardware failure. Databases stored in ISO 27001 compliant data centres meeting government security standards provide redundant storage and off-site backups.
Reduces physical security incidents
Laptops can easily be stolen or left behind on the bus. Unsecured, unattended computers allow anyone to access data. Online centralised databases are stored in data centres that are protected by strict physical access standards at single sites. Our hosting partner AWS also ensures secure design and business continuity and disaster recover.
Increased reliability and performance
Centralised cloud storage provides network redundancy to guarantee high availability of 99.95%. Platforms are setup for automatic failover and quick application of additional resources for heavy loads thus maintaining high performance. Storage and access to a local computer can not provide this.